About Us

Brave United (Butterfly Kisses Charitable Foundation dba Brave United) is a 501(c)(3) nonprofit dedicated to strengthening public safety foundations, and advancing wellness initiatives for first responders nationwide. We collaborate across organizations to share resources, training, and best practices. Mission-driven and outcomes-focused, Brave United is committed to creating lasting, positive impact for those that serve our communities.

Position

The Executive Assistant to the Chief Executive Officer and Chief Operating Officer, enabling executive effectiveness by managing high-priority administrative functions, confidential communications, travel logistics, and special projects. The ideal candidate is highly organized, proactive, discreet, and skilled at juggling competing priorities while representing the organization professionally to internal and external stakeholders.

Key Responsibilities

• Provide comprehensive administrative support to the CEO & COO, including calendar management, meeting coordination, and prioritization of requests.

• Draft, edit, and format confidential documents, reports, briefing materials, and presentations with attention to detail and professionalism.

• Coordinate domestic travel (airfare, ground transportation, lodging) and prepare detailed itineraries, expense reports, and travel risk briefings as needed.

• Organize and manage logistics for meetings, internal communications, and 6–8 annual events (ranging from small stakeholder meetings to large donor or community events); liaise with vendors, prepare timelines, and manage budgets.

• Manage incoming communications on behalf of the CEO & COO, triage requests, and follow up with appropriate staff or external partners.

• Support special projects and initiatives as assigned, including board and committee meeting preparation and follow-up.

• Maintain confidentiality for sensitive information and exercise sound judgment in handling personnel- or mission-sensitive matters.

• Maintain and improve office systems, document management, and process efficiencies.
  

Minimum Qualifications

• Bachelor’s degree in Business Administration, Communications, Public Administration, or a related field; or equivalent combination of education and relevant work experience.

• 5+ years of experience as an Executive Assistant, senior administrative professional, or similar role supporting C-level executives.

• Advanced written and verbal communication skills; experience preparing executive-level reports and presentations.

• Proficiency with Microsoft Office (Word, Excel, PowerPoint), Google Workspace and Apple applications; comfortable using calendar and travel booking tools.

• Proven event planning and vendor-management experience.

• Demonstrated discretion handling confidential information.

• Highly organized, detail-oriented, and able to work well under pressure.

• Comfortable working in a faith-based environment and respectful of its mission and values.

• Represent the organization professionally to law enforcement, donors, partners, and other community stakeholders.

Preferred Qualifications

• Experience in the nonprofit sector or with organizations that support public safety, law enforcement, or first responders.

• Experience supporting fundraising, donor stewardship, or board-level communications.

• Demonstrated commitment to wellness and healthy workplace culture preferred.

• Familiarity with project management or CRM tools; website content management and social media platforms.

Work Conditions & Travel

• Full-time, in-person role based in Oklahoma City, OK.

• Occasional domestic travel required (typically <10% annually).

• Some evening or weekend work may be required to support events.
  

Compensation & Benefits

• Salary: $68,000–$80,000 DOE.

• Benefits package including medical, dental, and vision insurance; 3 weeks paid time off, 8 paid holidays and professional development support.

To apply

Please submit the following to Mindy Freymiller at mindy@braveunited.org:

• Resume

• Cover letter describing your interest in the role and relevant experience

• Contact information for three professional references

• Current compensation and salary expectations

Note

Applicants must complete enhanced background checks, security clearances, drug testing, and personality assessments. 

Equal Employment

Butterfly Kisses Charitable Foundation dba Brave United is an equal opportunity employer and welcomes all applicants.

Send resume and references to Brian Jennings at bjennings@braveunited.org